QuickBooks is a marketing leader for small business finances. Churches often gravitate to this option because it’s recommended by other nonprofits. But because of most church’s unique financial management needs, QuickBooks for churches is rarely the optimal choice.
Researchers predict worldwide church financial fraud to reach $80 billion by 2025. That is an increase at an annual rate of more than six percent. How a ministry handles its accounting and financials are more critical today than ever. QuickBooks various iterations control nearly 80% of the market share of US businesses, with over 2.5 million subscribers. But just because this financial software works for a local cupcake shop doesn’t mean it’s the best option for churches with unique needs.
four reasons why QuickBooks and QuickBooks Online aren’t the best solutions for
QUICKBOOKS AND QUICKBOOKS ONLINE DON’T SPECIALIZE IN NON-PROFITS
Accounting for non-profits, churches, in particular, is different than for regular, for-profit businesses. Churches have different needs, different issues, and different tax considerations. Consider this example: A contractor could use a Prius in his construction business, but would he want to? Wouldn’t a vehicle built for carrying lumber and driving on dirt roads better serve his needs? In the same way, a good Church Management Software package like Shelby Financials is built for churches. It’s the right tool for the job.
QUICKBOOKS AND QUICKBOOKS ONLINE AREN’T MADE FOR CHURCHES OUT-OF-THE-BOX
QuickBooks Online are for small businesses. It’s solid software, built over
time to accomplish its main goal: To become a user-friendly solution for
entrepreneurs and small corporations. However, the first thing a church must do
when they use Quickbooks is to change the way it works. Thick books have been
written and hours of online video courses have been recorded touting
work-around systems. It takes effort to get QuickBooks and QuickBooks Online
“set up properly” for ministries—even when using the “Not-for-Profit” edition.
Instead of wasting time rewriting software functions, churches should find an
accounting system created for their needs.
QUICKBOOKS AND QUICKBOOKS ONLINE DON’T TRACK DONORS AND DONATIONS EASILY
and offline giving by individual donors becomes a huge headache with QuickBooks
and QuickBooks Online. Imagine tracking donations as “sales,” and having to
issue “sales receipts”—or “refund sales” if a check bounces. We’ve seen
churches create workarounds like this…and regret it. The more time a church is
anchored in one software solution, the more complicated it gets to dig out of
the hole. Instead, we recommend churches don’t start digging that hole in the
QUICKBOOKS AND QUICKBOOKS ONLINE DOESN’T INTEGRATE WELL (IF AT ALL) WITH OTHER
Do you want to
build your member database and track check-ins to children’s church, Sunday
School and small groups? QuickBooks and QuickBooks Online aren’t made for
that…so you’ll be using a secondary system to complete your church’s needs.
Most likely, that secondary system doesn’t directly integrate with QuickBooks
or QuickBooks Online because Intuit’s software is made for completely different
purposes. Shelby Software is built by pastors and leaders with real-life
experience in the ministry. We know the kinds of connections you want to make
between your software programs…and all of them are set up properly by default,
Partnering with a financial software solution specifically designed for churches makes accounting fast, easy and GAAP compliant. In addition to being integrated with great accounting software for churches, Shelby Systems also handles member management, integrated online and offline giving, background checks, mass messaging and more. It works on any computer with a modern browser.
Financials is the
standard in church accounting with over four decades of experience. General
ledger, payroll, accounts receivable, and accounts payable are just some of the
features and functions available.
Click here to schedule a free demo of everything Shelby Financials can do for you. We’re convinced once you see how much time our software solution will save you, you’ll be ready to ditch QuickBooks for good.
Stay tuned for an actual story from a church where Shelby Software saved the church from potential fraud.
ShelbyNext Financials includes the accounting functionality churches need to properly steward their finances. As you consider various accounting software options, keep in mind that software which isn’t specifically geared towards non-profit organizations may not have all the GAAP required features that you and your auditors need. Also, if you prefer an all-in-one ChMS and accounting solution, you have the option to integrate with ShelbyNext Financials ShelbyNext Membership, Shelby Arena, or other Ministry Brands products.