[Guest Post by our partner, NELCO]

With the Christmas season approaching quickly, and the additional time required to prepare for added services, offerings, decorating, etc., it can be easy to forget to plan ahead for W-2 & 1099 reporting by the February 2nd deadline. You’re not alone; more and more churches are embracing the option to go paperless, so this season you can spend more time focusing on the things that matter, and less time on ordering paper forms to prepare for the January rush of year-end reporting. Benefits of e-filing include:


Easy Federal and State Filing

  • You don’t have to download or upload any data to multiple government websites or keep up-to-date with various state filing requirements. Shelby Systems E-file allows you to send your W-2 & 1099 data directly to the IRS or SSA as well as any of the states in whatever format is required by that state, and it’s all secure and submission status information is provided.

Recipient Delivery

  • Imagine not having to buy tax forms, print and stuff envelopes and mail this January. With Shelby Systems E-File this can be a reality. All completed filings can be remotely printed and mailed directly to recipients. Recipients can also retrieve their W-2 & 1099 forms securely online, eliminating wait time. Overall turnaround time is faster for everyone.


  • February 2, 2015 is the deadline to submit W-2 & 1099 copies to recipients/employees. Penalties for failing to file by the due date range from $30 per form to $100 per form depending on when the forms are filed. The deadline for e-filing Form W-2 with the Social Security Administration (SSA) is March 31, 2015 versus the paper filing deadline which is March 2, 2015. E-filing provides peace of mind that you won’t miss the deadline by providing filing status on all services, confirming whether it has been filed, printed, etc. and guarantees required postmark by the deadline date, even up to 8:00pm Eastern on the deadline date.  If the tax filing season snuck up on you, e-filing may be the best option for reporting and filing on time and avoiding paying penalties.


  • When filing W-2 forms you must adhere to a long list of do’s and don’ts to accurately file. When filing on paper, forms must be filed alphabetically by employees’ last names or numerically by Social Security Number and things like staples, tape, folds and tears can interfere with machine reading. These are just a few examples of how tedious paper filing can be. Filing electronically has the advantage of automatic compliance and identifying errors before submitting.


The Social Security Administration actually encourages e-filing as the preferred method of filing W-2s and 1099s. Luckily Shelby Systems has this capability built right into the software. To learn more about easy and complete e-filing visit https://shelby.nelcoportal.com/Content/Filing_Information.


If you still prefer to file using paper forms, Shelby Systems has partnered with Nelco to also provide authorized W-2 & 1099 forms, guaranteed to work with your software. And to make paper filing as simple as possible, Nelco offers Shelby Systems users the universal 4-up blank W-2 & 1099 form which can be used for printing various forms including W-2 and 1099-MISC. You can easily purchase the correct forms and compatible envelopes by visiting www.nelcosolutions.com/shelby.


About Nelco:

Nelco is the chosen provider of checks, tax and business forms for Shelby Systems. Nelco has been in the tax and business forms industry for over 60 years and works closely with Shelby developers to ensure that their products will work seamlessly with your software. Visit Nelco online at www.nelcosolutions.com or call 800.266.4669.